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1. AIM
Establish the principles and responsibilities that ensure the protection, confidentiality, integrity and availability of personal data collected, stored, processed and used by Avimex de Colombia S.A.S. This policy seeks to comply with applicable legal and regulatory regulations, as well as promote the trust and security of our users or clients regarding the handling of their personal information.
2. SCOPE
This procedure applies from the planning of the data processing policy to the internal use of protected user data.
3.RESPONSIBLE
Planning is the responsibility of the technical director, while monitoring is the responsibility of the quality assistant..
4. DEFINITIONS AUTHORIZATION
It is the permission or consent given by the owner of the data for the specific processing of the data, in accordance with the functions of the entity.
CONSENT: Free, unequivocal, specific and informed manifestation of the will of the data owner through which he or she accepts the processing of his or her personal data for a specific purpose.
ERSONAL DATA: Information related to an identified or identifiable person, such as names, addresses, telephone numbers, email addresses, among others.
RIGHTS OF THE DATA HOLDER: Set of rights that individuals have over their personal data, including the right of access, rectification, deletion, portability, limitation of processing and opposition to processing.
DATA PROCESSOR: The natural or legal person, public authority, agency or other body that processes personal data on behalf of the controller.
HABEAS DATA: Fundamental right that assists every person to know, update, rectify and/or cancel the information and personal data that have been collected from them in public or private databases, in accordance with the provisions of the law and other regulations. that apply to you.
DATA CONTROLLER: The natural or legal person, public authority, agency or other body that, alone or jointly with others, determines the purposes and means of the processing of personal data.
DATA SECURITY: A set of technical and organizational measures designed to protect personal data against unauthorized access, disclosure, alteration or accidental or unlawful destruction.
DATA TRANSFER: The transmission of personal data to a recipient in a third country or to an international organization.
DATA PROCESSING: Any operation or set of operations carried out on personal data, whether by automated means or not, such as collection, recording, organization, structuring, storage, adaptation, alteration, recovery, consultation, use, disclosure, dissemination, or any other form of processing.
5. LEGAL FRAMEWORK
LAW 1581 OF 2012 – PERSONAL DATA PROTECTION LAW: This law aims to develop the constitutional right that all people have to know, update and rectify the information that has been collected about them in databases or files, and the rest constitutional rights, freedoms and guarantees.
ARTICLE 15. POLITICAL CONSTITUTION: All people have the right to their personal and family privacy and to their good name, and the State must respect them and ensure they are respected. Likewise, they have the right to know, update and rectify the information that has been collected about them in data banks and in files of public and private entities. In the collection, processing and circulation of data, freedom and other guarantees enshrined in the constitution will be respected.
LAW 1266 OF 2008: also known as the Habeas Data Law, it applies to all personal financial, credit, commercial and service data registered in a data bank. In this sense, the application of Law 1266 of 2008 is aimed at regulating the use of this information and therefore other types of data.
6. RELATED DOCUMENTS
001-AVX-P-Empresa-Quality.docx: Company quality process, which includes the generalities and details of the company, the quality policy and objectives, mission, vision, among others.
001-AVX-P-SistemaDocumental.docx: Document that lists the company's information media, archiving criteria formats, among others.
060-MKT-P-Seguimiento-Productos-Quejas.docx: Document that indicates the activities and methods of monitoring complaints and claims.
7. PROCEDURE
At Avimex de Colombia S.A.S we are committed to protecting the privacy and rights of individuals whose personal data we collect and process in the course of our business operations. This data processing policy establishes the principles and procedures that guide our commitment to the responsible handling of personal information, in compliance with applicable data protection laws.
Respect for privacy and the protection of personal data are fundamental values for us. We are therefore committed to ensuring that all personal data is handled lawfully, transparently, fairly and securely, in accordance with the principles and obligations set out in this policy and applicable data protection laws.
PRINCIPLES OF DATA PROCESSING
At Avimex de Colombia S.A.S we adhere to the following fundamental principles for the processing of personal data.
LEGALITY, TRANSPARENCY AND EQUITY: We process personal data in a legal, transparent and fair manner, in strict compliance with applicable data protection laws.
LIMITED PURPOSE: We collect and process personal data only for specific, ethical and legitimate purposes, and will not use it in a manner incompatible with such purposes.
ACCURACY AND UPDATING: We endeavor to keep necessary personal data complete and up-to-date, taking action to correct any inaccuracies in the data as soon as possible.
INTEGRITY AND CONFIDENTIALITY: We implement appropriate organizational measures to protect the integrity and confidentiality of personal data against unauthorized access, disclosure or alteration.
These principles guide us to ensure that the processing of personal data is carried out in an ethical and responsible manner.
COLLECTION AND USE OF PERSONAL DATA
At Avimex de Colombia S.A.S we recognize the importance of collecting and using personal data in a responsible and transparent manner. For this reason, we detail our practices in relation to the collection and use of personal data:
INFORMED CONSENT: We will obtain explicit and voluntary consent from users before collecting, processing or using their personal data, unless the law allows us to do so without their consent.
DATA MINIMIZATION: We will limit the collection of personal data to the minimum necessary to fulfill the established purposes. We will not collect or use personal data that is not relevant or necessary for such purposes.
DATA SECURITY: We implement appropriate technical and organizational measures to protect personal data against unauthorized access. We ensure that personal data will be stored securely and used only by authorized personnel and for authorized purposes.
IMPROVE OUR SERVICES AND PRODUCTS: Thanks to the collection of information we will have solid bases and valuable information to carry out internal and statistical studies in order to improve our services and products.
RIGHTS OF DATA OWNERS.
At Avimex de Colombia S.A.S we recognize and respect the rights of users over their personal data. The following are the rights that data owners have in relation to the processing of their personal data:
ACCESS TO YOUR PERSONAL DATA: Users have the right to request and obtain access to their personal data that is being processed by Avimex de Colombia S.A.S.
RECTIFY YOUR PERSONAL DATA: Users have the right to request the correction of any inaccurate or incomplete personal data that we hold about them. We will process these correction requests in a timely manner and ensure that personal data is accurate and up-to-date.
DELETION OF YOUR PERSONAL DATA: Users have the right to request the deletion of their personal data from our systems and records. We will process these deletion requests in a timely manner, unless we are legally required to retain the data or have a legitimate interest that justifies retention.
OBJECTION TO DATA PROCESSING: Users have the right to object to the processing of their personal data in certain circumstances, such as for direct marketing purposes or when processing is based on legitimate interests.
KNOW INFORMATION: Users have the right, upon request, to receive information about the treatment and use that has been given to their personal data by the company's data processor.
REVOCATE THE AUTHORIZATION: Users have the right to revoke the authorization for data processing. Such revocation will be exercised when the Superintendence of Industry and Commerce has determined that in the processing the person responsible or in charge has engaged in conduct contrary to the law.
DUTIES OF DATA OWNERS
Data subjects have the responsibility to provide accurate and up-to-date information, as well as to keep it up to date; must use the products or services of Avimex de Colombia S.A.S. legally and ethically. They must also exercise their data protection rights as established by law, thus facilitating the proper management of their personal data and promoting mutual collaboration in compliance with privacy and data protection regulations.
REVISIONS AND UPDATES
At Avimex de Colombia S.A.S. We are committed to conducting periodic reviews of this data processing policy when significant changes occur in our data processing practices, in data protection laws and regulations, or in the operating context of the company. The company is responsible for coordinating and carrying out reviews, evaluating the effectiveness and compliance with this policy, as well as any changes in the operating environment that may affect our data processing practices. After completing a review, we will update this policy as necessary and maintain a clear record of all revisions made, including the date of the revision, the changes made, and the reasons for the changes, to demonstrate our compliance with the review obligations of the law.
APPROVAL AND VALIDITY
This data processing policy has been approved and comes into effect as of January 8, 2024. All parties involved are expected to comply and follow it in all activities related to the processing of personal data at Avimex de Colombia S.A.S. This policy will be reviewed and updated periodically as necessary, in accordance with the provisions of Law 1581 of 2012 and its regulatory decrees, as well as any other applicable law or regulation regarding data protection.
AUTHORIZATION FOR USE OF PERSONAL DATA
Avimex de Colombia S.A.S, as responsible for the processing of personal data, obtains from the owner their personal data and the authorization required for their processing in a transparent and informed manner, thus complying with the provisions of Law 1581 of 2012.
AUTHORIZATION REQUEST MESSAGE
In order to comply with the data processing policy, the request for consent for the use of personal data is established through a message that is presented on the website of Avimex de Colombia S.A.S. In addition, specific requirements for the use of data established by companies such as Google are complied with. The message used by Avimex will be presented as follows:
puramas.co requests your consent to use your personal data for these purposes:
Your personal data will be processed and your device information (cookies, unique identifiers and other device data) may be stored, consulted and shared with providers approved by the TCF or used specifically by this site or application.
Some providers may process your personal data based on legitimate interest, which you can object to by managing your options below. At the bottom of this page, you will find a link to manage or withdraw consent.
□ Yes
□ No
□ Manage options
